9 Tips for Successful Mass Deployment of Conference Space AV
Posted on 7/6/2022 7:00:00 PM by Legrand AV Team
9 Tips for Successful Mass Deployment of Conference Space AV
If you work in the corporate AV space, odds are you are getting more and more requests for video conferencing spaces. With many companies moving to a hybrid workforce model, there’s an ever-changing mix of in person to remote team members for any given meeting. Video conferencing isn’t just a nice add-on to a meeting room anymore. It’s a must have.
There’s a reason repeatable success is one of the in corporate video conferencing – speed and efficiency matters to meet the demand for video conferencing spaces that unite in-office and remote employees. Knowing how to quickly roll out video conferencing systems is vital.
Keep reading for a dive into what matters with mass deployment and how you can orchestrate enterprise-level rollouts that get people singing your praises.
The Big Picture
Strategically deployed AV systems create spaces that put people first and encourage collaboration. Repeating that success across an enterprise leverages time and cost savings while simultaneously generating familiarity and cohesion for end users. The brands of Legrand | AV are uniquely positioned to help businesses and organizations develop a new hybrid mindset and culture of belonging.
That’s why Legrand | AV has designed easily deployable conferencing solutions that result in better collaboration – helping employees be seen and be heard, no matter where they’re working.
How do we do that? Great question! Here’s two quick time-saving examples that make conference room rollouts a breeze.
Chief Tempo Flat Panel Floor Support System uses the floor instead of the wall to hold the display, eliminating the need for costly, time-sucking site inspections and remediation. Not to mention they are easily installed by one person in short order.
For bigger rooms that require projection, Da-Lite’s Tensioned Advantage with SightLine cable drop system lets you set the drop height to meet that room’s needs without having to measure (and possibly mis-measure) the amount of black drop needed.
Just eliminating these bottlenecks saves time and headaches for a single room. Multiply that time savings across a rollout, and you are growing your reputation as an AV wizard.
Tempo Flat Panel Floor Support System
There’s a lot more the brands of Legrand | AV do to help with large rollouts you should know before you start planning your spaces. We’ve even put it in a handy list.
Time and Cost Savings
Solutions that save time are worth every penny because they save dollars in installation and maintenance costs. In addition to the time-saving solutions mentioned above, there are many more that ease installation headaches. One example is PTZ cameras that use PoE+ power so they can be placed where you want them without having to hire and schedule an electrician.
Expert Planning
Legrand | AV’s Solutions Engineering team is ready to assist with system designs that you can rely on to work across hundreds of conferencing spaces. This is a free service provided to dealers that gives access to the product expertise we bring to the table. Still want to do it yourself? We have pre-configured AV series racks, a 3D design tool for racks, MountFinder®, Screen Designer, ConnectXpress™, and many more online tools to help get you on the way to successfully specifying conferencing systems.
Installer Friendly
Many Legrand | AV solutions are designed to be installed in stages to match the real-world timing of an installation in new construction environments. We also engineer AV solutions that limit the number of installers needed – even down to keeping pieces under a certain weight limit for safety.
Ease of Use
The end user experience should always be a consideration for AV systems. A great system is no good if it’s hard to use. Consider conferencing equipment that only requires a USB connection to the presenter’s laptop. No tedious driver installation needed. Enjoy the value of conferencing solutions that end users don’t need to think about – they just work.
Ease of Service and Maintenance
Time savings doesn’t stop when the installation is over. With more rooms to manage, you want to factor in the ability to program repeat configurations across an organization, update all camera firmware at once, and load storage solutions off site before deployment. Remote management for network, video conferencing, and power systems dramatically reduce the need to be on site to solve problems. When a site visit is warranted, you want solutions that provide access to equipment with little hassle so you can get the room online again quickly.
Pre-Install
Consider the efficiency of configuring racks and storage solutions in a centralized location for standardization and bench testing advantages. Proximity™ in-wall boxes can be pre-installed at the site while the gear is secured to the LeverLock™ system or equipment panel off site to be ready when construction is finished. Frame to Furniture solutions allow you to configure the rack-mounted gear and add the custom finished panels at another time. We can even provide cables at the precise length needed for the installation.
Tensioned Advantage with SightLine
Kitting
Cables can be ordered in kits at the room level to save time sorting and assigning cables to each room. We even send each room’s kit in one box to save time unboxing individual cables. Reach out if you want to have them unpackaged and labeled.
Packaging
We’re so into helping installers at any phase of the process, we’ve even thoughtfully designed how products are packed in the box. Superior out-of-box experiences mean access to the part you need when you need it with minimal waste. See what we mean with this Tempo install video.
Listings & Ratings
Legrand | AV solutions are tested to meet a variety of standards. Look for UL-listing, TAA compliance, environmental documentation for LEED, warranties, ADA compliance, OSHPD, and many more certifications to meet organization requirements.
Added together, the brands of Legrand | AV go to many lengths in order to make large-scale installations as easy as possible. Objectively so.
Be sure to check out our latest guidebook on Repeatable Success in Mass Deployment to dive even deeper into these topics and how each brand works to help you succeed.